The Quickmail block is no longer supported by its developers in Moodle 3.8. Quickmail block will only be available in courses as a reference to the user’s messaging history.
We would like to provide our students and faculty with the Mail plugin as an alternative messaging solution. The Mail Plugin has very similar capabilities as Quickmail. For additional information, please refer to the Mail Plugin Guide: https://engagesupport.s3.amazonaws.com/current/studentfaculty.communication.engage_mail.html
Quickmail is a messaging tool within Moodle that allows bulk emailing within a course. Quickmail shows up as a block on the main course page with the following options available:
- Compose new email
- View drafts
- View history
Note: Quickmail displays all email addresses for all Moodle users in the course. Quickmail overrides the user profile setting of Hide My Email Address From Everyone.
Additional information can be found at Moodle docs.
Features of Quickmail
- Multiple attachments
- Filter by role
- Filter by groups
- Allow students to email people within their group
- Option to only allow the instructor to use the tool
Compose New Email
- Select the Compose New Email link in the Quickmail block. This is oftentimes the first link available in this block.
- Select recipients from the Potential Recipients box. You may select individuals or a group of participants (groups must be set up in the course prior to composing the Quickmail message) Select the user and select the Add button in the middle of the page. On this page you may also filter the role to the different users in the course (i.e., student, instructor, etc.).
- Once the recipients are added, compose your message in the Message box at the bottom of the page. You must also include a subject in the subject line. You also have the option of adding an attachment here.
- Using the Send Email or Save Draft buttons at the bottom of the page, you may choose to send the message as is or save it as a draft once it is completed.
- You may also choose to receive a copy of the message by selecting Yes in the Receive a Copy box.
You may choose to create and include a signature in your Quickmail messages. Select the Signatures link from the Quickmail block to create a signature. In many instances, this is the second link available in this block.
Create a title for your signature in the first field available, then enter your signature into the text box provided. Once you’ve created your signature, select the Save Changes button.
Access message drafts by selecting the View Drafts link from the Quickmail block. In many instances, this is the third link available in this block.
You may open the draft to the message page and edit or send it, or you may delete the draft by selecting the red X button on the right-hand side of the Action column.
You can access Quickmail history by selecting the View History link from the Quickmail block. In many instances, this is the fourth link available in this block.
Opening the email, which a user can do by selecting the magnifying glass icon on the left-hand side of the Action column, will allow you to review who the recipients were, any attachments, and the message text. You are able to resend this email to additional recipients. Here you can also view that email was sent successfully or if it failed to send to participants.